Effective Date: April 2026
This Privacy Policy explains how AI Gov Institute collects, uses, and safeguards personal data in the context of its advisory services, digital platforms, and professional engagements.
Data processing is carried out in accordance with the General Data Protection Regulation (GDPR) and applicable laws in Kosovo.
Data Controller
Controller Information
AI Gov Institute acts as the data controller for all personal data processed through its advisory services, website, and professional interactions.
Contact: aigovinstitute@outlook.com
Legal Basis for Processing
Lawful Grounds
Personal data is processed only where a valid legal basis exists, including contractual necessity for advisory engagements, compliance with legal obligations, legitimate interests related to service delivery and system improvement, and consent where required.
Sensitive Data
Where processing involves sensitive data, explicit consent is obtained in line with GDPR requirements. Such data is handled with heightened safeguards and strict access controls.
Categories of Data
Website Users
Technical and usage data including IP address, browser type, and interaction data used to ensure functionality, security, and performance optimization.
Clients & Professional Contacts
Identification and contact details, organizational roles, and communication records necessary for delivering advisory services and managing professional relationships.
Advisory Engagement Data
Information provided in the context of consulting projects, including operational, regulatory, or organizational data required for analysis, system design, and implementation.
Research & Analytical Inputs
Where applicable, professional insights, survey responses, and analytical data used to support policy development and advisory outputs, typically anonymized or pseudonymized.
Use of Data
Service Delivery
Data is used to design, implement, and manage AI governance and compliance advisory services, ensuring accurate and effective outcomes.
Operational Improvement
Continuous refinement of services, methodologies, and systems based on data-driven insights and performance analysis.
Communication
Professional communication regarding engagements, updates, and relevant advisory developments.
Security & Integrity
Protection of systems, prevention of misuse, and maintenance of operational integrity across digital and advisory environments.
Data Sharing
Service Providers
Data may be processed by trusted third-party providers supporting infrastructure, communication, and analytics, under strict confidentiality and GDPR-compliant terms.
Professional Context
Limited data sharing may occur within advisory engagements where necessary for project execution, always subject to confidentiality obligations and safeguards.
Legal Requirements
Disclosure may occur where required by law, regulatory authorities, or judicial processes.
International Transfers
Cross-Border Safeguards
Where data is transferred outside Kosovo or the EU, appropriate safeguards such as Standard Contractual Clauses and GDPR-compliant providers are applied.
Data Retention
Retention Principles
Data is retained only for as long as necessary to fulfill contractual, legal, and operational purposes. Where possible, data is anonymized for long-term analytical use.
Your Rights
Data Subject Rights
You have the right to access, correct, or erase your data, restrict or object to processing, request data portability, and withdraw consent at any time where applicable.
Exercising Rights
Requests regarding personal data can be submitted via aigovinstitute@outlook.com. All requests are handled in accordance with GDPR requirements.
Data Security
Protection Measures
Appropriate technical and organizational measures are implemented, including access controls, secure infrastructure, and data minimization practices. Absolute security cannot be guaranteed.
Additional Information
Third-Party Links
External links may be provided for convenience. AI Gov Institute does not control or assume responsibility for third-party privacy practices.
Policy Updates
This policy may be updated periodically to reflect legal, operational, or technological changes. The latest version will always be available on this page.
Contact
For any privacy-related inquiries or concerns, contact: aigovinstitute@outlook.com